Employee Privileges

This article explains the employee privilege levels available in TimeMoto Cloud and how they control access to different kinds of data and features. It covers the differences between Users, Unit Supervisors, Managers, and Read-only Managers, helping admins choose and assign the appropriate level of access based on an employee's role and responsibilities.

What are Privileges?

In TimeMoto Cloud, the level of an employee's Privilege defines what they can see and do. Each privilege grants different access to your Cloud's data.

How to assign Privileges

You assign the Employee Privilege as a mandatory field while adding a new employee. You can assign one privilege per employee and change it at any time. If you want to change an employee's privilege, go to the employee’s profile, click [Edit] and change the privilege in the field [Privilege].

Note: You cannot change the privilege of the manager who is registered as the Account Owner in the Account and Billing settings. In addition to that, employees cannot change their privilege themselves.

Users

Users are the default privilege for most employees. They can only view their own data and cannot edit any information.

What Users can do

• View their own attendance

• View their own timesheets

• View their own schedules

• View Today’s Attendance and the Calendar (depending on Viewing Limits)

What Users cannot do

• View other employees’ personal information

• View other employees’ reports or timesheets

• Edit any data

• Approve requests

• Modify schedules

• Access settings

• Manage employees

• View restricted areas unless granted through Viewing Limits

Viewing Limits for Users

Viewing Limits determine which employees a User can see in Today’s Attendance or the Calendar:

• Fully restricted: The User can only see themselves

• All employees: The User can see all employees

• Assigned locations: The User can see employees with the same assigned location

• Assigned departments: The User can see employees with the same assigned department

Unit Supervisors

Unit Supervisors can oversee specific locations and/or departments. When you assign this privilege, you choose which units they manage.

What Unit Supervisors can do

• View employees in their assigned locations and departments

• View schedules, attendance, and timesheets for those employees

• Approve requests for their assigned units (if enabled in your setup)

• Review reports related to their managed units

• View Today’s Attendance and Calendar for their assigned employees

What Unit Supervisors cannot do

• Access or manage employees outside their assigned units

• Edit global settings

• Access full administrative areas

• Edit employees in departments or locations they do not manage

• Modify high-level configuration pages

• Access the mobile app as a manager (they use the app as a normal User)

Managers

Managers have full access to all TimeMoto Cloud data and settings.

What Managers can do

• View and edit all employee information

• Create, edit, and delete schedules

• Edit and approve timesheets

• Modify attendance entries

• Manage absences

• Access all reports

• Access all settings and configuration pages

• Approve or reject requests

• Perform administrative tasks

• Access the mobile application with manager permissions

What Managers cannot do

Managers have no functional restrictions. They have full administrative rights.

Read-only Managers 

Read-only Managers can view everything Managers can see, but cannot make any changes.
They are ideal for auditors, HR assistants, supervisors in training, and anyone who needs visibility without editing rights.

What Read-only Managers can do

• View all employees

• View all schedules, attendance, absences, and timesheets

• View all reports

• View all settings and configuration pages

• Observe the full system without editing anything

What Read-only Managers cannot do

• Edit employee information

• Create, modify, or delete schedules

• Edit or approve timesheets

• Modify attendance entries

• Edit settings or configurations

• Delete data

• Approve requests

• Perform any administrative action

• Access the TimeMoto mobile application

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Any questions?

Take a look at our Glossary or reach out to us via the Contact Form.